律师助理-协助律师处理各种事务
简介
1、完美的候选人还将具有自我启动和积极主动的态度，注重细节，独立了解（例如通过阅读电子邮件）何时何地需要她的参与。
2、PA必须不犯任何错误（日期，姓名等），并倡导公司的政策（工作时间等），以帮助合作伙伴达到专业行为标准。
背景
•流利的书面和口语英语，CET-6或同等学历
•意大利语，法语，西班牙语中的另一种语言将是一个加分项
•需要良好的书面和口语普通话
•出色的沟通技巧
•务实解决问题的能力
•保密性
• 按照国际标准对细节的高度关注
• 能够管理无错误（日期，名称）的任务
• 积极主动和自我启动：了解何时需要参与而不被问及
• 能够在压力下工作并满足紧迫的期限
职责和责任
1、PA的核心职责是行政管理。您将主要管理合作伙伴的旅行（预订航班，酒店和相关的所有内容），并通过预订设施和会议室来管理他的办公室和组织他或她的会议。PA必须安排会议并确保向所有与会者发出通知。一项重要和反复出现的责任将是解决日记冲突。
2、还可以要求巴勒斯坦权力机构直接与其他合作伙伴、经理和员工进行沟通。
•处理合作伙伴的查询
•在需要时支持个人管理请求
•安排会见日期
•组织合作伙伴的旅行，预订酒店，航班，房间
•进行背景研究和展示调查结果
•管理基本营销工具（例如：新闻通讯）
•及时更新办公室和客户联系
• 及时更新会议/日历
• 及时更新合作伙伴日记并协调所有会议
• 陪同合作伙伴参加会议并在必要时做笔记
• 组织和处理合作伙伴的费用
• 必要时在需要时协助公司/部门的其他成员
•与整个公司和其他经理组织报告和协调时间表
•完美的候选人将能够快速学习，自我启动，积极主动，并通过合作伙伴活动
成为公司管理层的良好影响者
•个人助理必须能够与核心部门的所有成员保持联系 （防伪）活动，并保持办公室的沟通持续进行。
• 办公室将进行沟通。作为助理，您将筛选来电，记下基本信息并确定要返回的呼叫的优先级。电子邮件流量有时也可能非常繁忙，因此最好确定必须做出的答复列表的优先级。
• 帮助合作伙伴进行部门内部沟通和跨部门沟通。确保战略和政策得到遵守和尊重。
• 帮助合作伙伴跟进工作任务
• 帮助合作伙伴监控最后期限是否得到遵守
• 确保正确使用并及时更新Particia 或其他案例管理软件
• 帮助合作伙伴完成计费流程、未结发票追逐和其他重要活动。
Brief description
The perfect candidate will also have a self-starter and pro-active attitude with attention to details, independently understands (e.g. by reading the e-mails) where and when her involvement is needed.
The PA will have to make no errors (dates, names, etc.…) and be advocate of the Company's policies (Work time, etc.) to help the Partner with the standards of professional conduct.
Background
• Fluent written and spoken English, CET-6 or equivalent
• Another language among Italian, French, Spanish will be a plus
• Good written and spoken Mandarin required
• Excellent communication skills
• Pragmatic problem-solving skills
• Confidentiality
• High standard of attention to detail at international standards
• Able to manage task with no errors (date, names)
• Pro-active and self-starter: understands when need to be involved without being asked
• Capable of working under pressure and meeting tight deadline
Duties and Responsibilities
The core duties of the PA are administrative. You'll primarily be managing the Partner travels (booking flights, hotel, and everything related) and managing his office and organizing his or her meetings by booking facilities and meeting rooms. The PA will have to schedule meetings and ensure notice goes out to all attendees. An important and recurring duty will be resolving diary clashes.
The PA could also be asked to communicate directly to other Partners, managers and employees.
• Dealing with enquiries of the Partner
• Supporting with personal administrative requests as and when needed
• Setting appointments
• Organizing travel for partner, Booking hotels, flights, rooms
• Carrying out background research and presenting findings
• Managing basic marketing tool (e.g: Newsletter)
• Keeping office and clients contacts up to date
• Keeping meetings/calendar up to date
• Keeping Partner diary up to date and coordinating all meetings
• Accompany Partner to meetings and taking notes when necessary
• Organizing and dealing with expenses for Partner
• Assisting other members of the firm/departments when necessary and when required
• Organizing reports and coordinating schedule with the whole firm and other managers
• The perfect candidate will be able to learn fast, be self-starter, pro-active and a good influencer of the
Firm's management through the partner activities
• The Personal Assistant will have to be able to liaise with all members of the Core departments
(Anti-counterfeiting) activities and keep the communication ongoing in the offices.
• Communication will be ongoing in the office. As a assistant, you'll be screening incoming calls, making
notes of essential information and prioritizing the calls to be returned. E-mail traffic may sometimes
be very heavy as well so it's good practice to prioritize a list of those replies that must be made.
• Help the Partner with the internal communication in the department and cross-department. Ensure
the strategy and policy are followed and respected.
• Help the partner following up with the work assignment
• Help the partner monitoring that the deadlines are respected
• Ensure Particia or other case management software are correctly used and promptly updated
• Help the partner with the billing process, outstanding invoice chasing and other important activities.
